Re-examination Process

The re-examination process is a U.S. Department of Housing and Urban Development (HUD) requirement that allows HACSC to review participant income and household composition and to adjust the household’s level of assistance accordingly. Regular re-examinations must be performed at least annually; however, programs operated under Moving to Work (MTW) have re-examinations every 2 or 3 years.

Regular Re-examination Process

The effective date of a regular re-examination is determined when participants are first admitted to the program. Generally, the month of your review does not change.

  • Prior to the effective date, you will be mailed a re-examination packet. Normally, the process starts around 4 months in advance.
  • If you are an elderly or disabled household, you will be scheduled for a mail-in re-examination; if you are not an elderly or disabled household, you will be scheduled for an in-office appointment.
  • If you have been scheduled for an in-office appointment, all household members 18 or older must attend this appointment.
  • You must complete all documents in the packet and return them by the due date or bring them to the office appointment.
  • You will be notified, in writing, if additional information is needed.
  • After all required documents are received, your Housing Specialist will review and will follow up with one or more of the HUD-approved methods for obtaining verification of income.
  • You will be notified in writing of your rent portion including the effective date of the change.

Failure to return paperwork or to show for your appointment may result in the termination of your assistance.

Methods for Obtaining Verification of Income

HACSC must use the HUD-provided verification guidance to verify all information that is used to calculate housing assistance. The highest level of verification must be used when available. These methods are listed below in order of importance.

  • Enterprise Income Verification (EIV), Up-front Income Verification (UIV) - HUD-approved, computer-based sources of income verification.
  • Third-party written verification - an original or authentic document generated by a third-party source.
  • Third-party verbal verification - the process of directly contacting the income source by phone.
  • Certification/self declaration - written statement of fact by applicant or participant family.